The reconciliation workflow

After you connect a vendor and a PSA, reconciliation runs in three steps: match your clients, map your products, then work the list.

Once a vendor and a PSA are connected, reconciliation is three steps. The first two tell BillRecon who's who and what's what; only the third touches money, and only when you choose to.

1. Match your clients

Open the Book. BillRecon pairs each vendor customer with the matching client in your PSA. The confident pairs are proposed for you; you confirm the rest and mark any non-billed clients as out of scope. A counter shows how many are still undecided. A client only starts producing dollar figures once you have matched it in. See the Book for a walkthrough.

2. Map your products

Still in the Book, match each vendor product and each PSA line to the same item, so a Microsoft license and the invoice line that bills it line up. Use the Auto-map action to clear the obvious matches in bulk, then handle the rest by hand. As products map, the unbilled pile resolves into precise quantity comparisons. See the Book for a walkthrough.

3. Work the list

Open the Ledger. Every entry reads vendor, billed, delta, and dollars, and is sorted into one of the five drift types. Resolve an entry by exporting it, or, once write-back is on, by pushing the fix straight into your PSA. See the Ledger for a walkthrough.

Let the routine parts run themselves

Matching and mapping can keep themselves current. BillRecon can promote confident client matches and map obvious products automatically on every sync, and both are reversible if you want to change one. Scheduled runs then refresh your numbers without anyone opening the app. Keeping your books right month after month is the point of the product, not a one-time cleanup.